CHAPTERs

Volume1 Volume2 Volume3

CHAPTER 15

Other Important Duties of Police

General:

301. This chapter deals with miscellaneous but important duties of the Police. Some of these important duties are:

1. festival bandobust;
2. duties in the event of out-break of fire;
3. inspections of places of public resort;
4. duties in relation to destitutes and mentally ill persons;
5. duties in relation to certain Acts.
6. assistance to civil court officials, and other departments;
7. assistance to defence authorities;
8. duties in the event of natural calamities;
9. V.I.P. security ;
10. duties in regard to aircraft, road and other accidents and
11. election duties.


List of festivals to be maintained

302-1. A list of festivals/jatras where men have to be sent in adequate numbers for bandobust in the District and out of the District shall be kept in Form 48 prepared by the district heads/DCsP with the assistance of SDPOs, Inspectors and SHOs and kept in each station. An extract shall be submitted to the Zonal IG/DIGP/CP and Addl. DGP (L & O), for their records and information

2. The SP/DCP shall prepare in advance the requirement of men and materials and make arrangements to meet the needs (Bandobust schemes). If additional manpower is required from other districts including Armed Reserve, requisition will be made to the Zonal IG/DIGP, Addl. DGP (L&O) and DGP well in advance.

3. The SHOs shall maintain a record of the festivals celebrated in his jurisdiction in the year and enter the information in Station Crime History-Part IV of the concerned village/town, together with the strength of Police bundobust provided.


Precautions to be taken against fires in festivals, pandals, shamianas etc.

303. The Village Secretary or the Executive Officer, Gram Panchayat should intimate the date of any festival well in advance to the SHO concerned, who in turn should visit the place and ensure that adequate safety requirements are taken and other arrangements made. In case of non-co-operation from the village officials and others responsible for making safety arrangements, the SHO can even move the executive magistrate and obtain orders u/s 144 Cr.P.C. to stop the festival.


Guidelines for managing large assemblies

304. The following guidelines should be observed for managing large assemblies.

1. At festival centers situated far away from the Police Stations, where people from within or outside the District are likely to gather in large numbers, a temporary police station may be opened, with the general diary, FIR book and other essential records, for the duration of the festival to facilitate the registration and investigation of cases. Cognizable cases reported during the festival will be registered at the temporary police station and investigated.

2. The entire area may be divided into sectors, with a specified number of Police Officers with names and designations allotted to each sector.

3. A reserve force, sufficient to deal with any untoward incident or situation should be stationed.

4. Each policeman drafted for duty should be given a printed or legible memorandum of instructions in Telugu or Urdu specific to the place and as to his duties, apart from general duties to be performed on such occasions.

5. The staff drafted from other stations must be given a personal briefing by the SHO on the eve of commencement of festivals and on every day relating to bandobust.

6. Where the contingent is too large the senior most officers in charge should be of rank of the SIs/CIs/DSPs who in turn should brief officers under their charge. The general duties are as follows:

A. Prevent public nuisance and fouling of sanitary arrangements. The volunteers and organizers should be involved. Prevention rather than prosecution should be the aim. Only under unavoidable circumstances prosecutions should be launched Children and women should be treated with special care. Any tendency to book large number of cases to earn praise for firmness should be avoided.

B. To report to the medical officer on duty cases of any epidemic nature and other such contagious or infectious diseases that come to notice.

C. When on patrol duty, to interfere as little as possible with the people, but prevent crimes and offences, preserve the peace, keep order, and mark down depredators and bad characters.

D. To caution people not to drink or take water from prohibited/polluted places.

E. To see that carts, taxis, autos are parked in designated parking places and traffic regulated.

F. To be helpful to pilgrims and avoid unnecessary interference.

G. To send lost children or lost property to the “Lost Children Office or the Lost Property Office”, if such offices exist, and if not, to the police station, and to announce on PA system or other means to inform persons in search of lost children or property the place to be contacted.

H. To report fires to the nearest Fire Station and the Police Station.

I. To take injured persons to the nearest hospital in cases of accidents.

J. When on duty at temples, to prevent nuisances and crimes and to report to the officer in charge all cases of blackmail. Police Officers on duty or otherwise should keep scrupulously away from and should not help any collection or demands of money or gifts by temple authorities.

7. Each policeman attending the festival on duty should be allotted a specific duty to perform. He should read all the written instructions issued to him. The officer in-charge must brief his personnel about their duties from time to time.

8. He shall adhere to that duty during the entire festival. His camp station, section, and hours of duty should be specified in writing on the list of printed instructions given to him in the form given below which he is expected to read:


ANDHRA PRADESH POLICE

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Police Officer’s Number & Name Camp Name District Number Sector & Name Place & Duty Hours
           

9. Proper relief should be given to the men and officers drawn for bandobust. A constable/head constable should not normally be employed for more than six hours at a stretch.

10. An ASI or HC should be kept in charge of 5 to 10 constables.

11. See that the arrangements are made to have the locality properly illuminated throughout the night. This prevents accidents and crimes and enables action by police where necessary.

12. See that fire brigades are established where necessary, with sufficient number of men at each brigade.

13. Rules regarding the regulation of traffic at such places and on such occasions as may be necessary should be published and the duty officers instructed to implement them.

14. In requisitioning the railway police for duty at a railway station in connection with a festival, the number of police officers required for duty at temporary booking office, the accidents that are likely to take place due to rush of passengers into the train, the help to be given to the crippled, women, old, children should be taken into consideration for estimation.

15. Moving around of policemen who are off duty in uniform is strictly forbidden. Police Officers must stay in and have their food at the camp arranged for them.

16. On such occasions Police Officers except SIs and above shall carry lathies slung to the shoulder. Walkie talkie sets, as many as possible, but subject to the need, should also be provided to the officers and men.

17. The Police Officer deputed for duty at the festival should be retained until majority of the pilgrims leave the place of the fair or the festival.


Assistance to Village Panchayat, Municipality and Public Health Officials in Festivals

305-1. The Gram Panchayats have been vested with powers under section 46-xvi of the AP Panchayati Raj Act 1994 for the control of fairs, jataras and festivals. Section 83 of the same Act imposes duty on Gram Panchayats inter alia to make arrangements for public health, safety or convenience for fairs and festivals. Section 139 of the Act imposes a duty on Police Officers to assist the officials of the Village Panchayats in the discharge of their lawful duties. The Municipalities and the Corporations have similar functions under the laws applicable to them.

2. The public health officials are responsible to prevent spread of diseases and to make all arrangements for the health and safety of the public. The police have to assist them where their services are needed to guard isolation camps or to help the medical and health department in examining the persons suffering from infectious disease or in inoculating the people against cholera etc.


Emergency Assemblage of Policemen

306-1. In case of emergency where police have to assemble for instructions public address system or wireless sets should be used. Whistle cords also may be used and the assembly must be immediate in such cases.

2. The Zonal IG/DIGP besides SP of the district should be present at specially large festivals spread over long period and specifically on those which have potential for communal trouble. For every festival a contingency plan should be drawn up and kept in concerned police stations, SDPO’s office and DPO. These should be prepared in advance and constantly up-dated.


Temple cars and rafts

307-1. Every SHO should maintain a list of car or theppa festivals held within his jurisdiction. The temple authorities should notify and inform to the SHO well in time about their intended use.

2. The SHO should inspect the temple car about its safety 15 days before the festival and report to the SDPO, Executive Magistrate and the local Dy. Executive Engineer, R&B and see through their inspection that the car is made safe for use.

3. The SHO even can obtain orders under section 144 Cr.P.C. to prevent its use, if it is found unsafe and the temple authorities are not co-operating.


Duties of Police on the out-break of Fire

308-1. On the out break of fire any police officer in the vicinity whether on or off duty should immediately send information to the nearest fire station by quickest means possible giving his name and designation, indicating the exact locality and the magnitude of the fire. He shall then inform the nearest police station and proceed to the scene of the fire to render assistance.

2. The responsibility of the police to fight fire is only till the arrival of the fire service personnel. The duty of the police thereafter is to assist the fire service personnel, maintain order and remove obstructions to the fire fighting persons from carrying out their job and also to preserve evidence, if possible, which may indicate the cause of fire.

3. On receiving information of fire the senior police officer present in the police station shall take immediate steps to secure the fire service personnel by quickest means possible and in the meanwhile, proceed to scene with his staff preferably beat area staff and secure all available material like water, earth, sand etc. and organise the local volunteers for fire control.

4. He shall also send to the scene all available fire hooks, racks and fire buckets or other fire fighting equipment till the services of fire engine is secured.

5. The senior police officer shall also take immediate steps to rescue persons and property as far as possible safely and securely. He shall also organise quickly with his staff to protect persons and property through safe exits.

6. He should requisition all available medical assistance and ambulance if necessary and remove the injured and seriously burnt to the hospitals.

7. The property in the affected places must be removed to safer places with out allowing chances to pilferage and guarded property.

8. They should also take responsibility to remove the animals from out of the affected places by untying them or cover their eyes with sack or flap, let it out or cut it loose and allow it to escape.

9. They should take steps to cut off all power supply from the building and also announce on public address system to use free escape routes and not to use lifts in case of multistoried buildings. They should also provide nets on the ground to help people from 1st or 2nd floor to jump out.

10. Section 81 of IPC gives protection to police officers causing damage or obstruction in good faith for purpose of fire fighting. They can also break into or pull down or use any house for passage or for extinguishing the fire. They can also remove or order the removal of any persons who by their presence interfere with or impede the operations for extinguishing the fire or for saving life or property and close any street or passage or any main pipe to give greater pressure of water for firefighting.

11. One or two stretchers for carrying sick or injured persons to hospital shall be kept in police station.


Inspection of places of public resort

309-1. Licence is required for use of any enclosed place for public resort or entertainment in municipal area or major panchayats and when the enclosed area is more than 50 square metre in all other cases. In case of municipal towns the Chairman of the Council and in all other cases a Magistrate is the licence granting authority. So far as Hyderabad is concerned, detailed instructions are contained in Hyderabad City Police Act. The Act applies to areas up to 5 Kilometers beyond the municipal area.

2. Any SHO or an officer of rank of SI and above and having jurisdiction may at any time inspect the licence and see whether the conditions of licence are followed strictly or not. The most important duty of police is to ensure safety, prevent disorder, and prevent any unlawful activity. The licence can be suspended or cancelled in the following cases:

• If the licence has been fraudulently obtained; or
• If the licence has been misused or used for illegal purposes other than for which the licence is granted; or
• If the building can not be safely used.

3. The Superintendent of Police or Sub-divisional Police Officer shall decide whether any Police Officer should be deputed for duty inside the premises of a place of public resort and the necessary strength of the force to be employed for this. The licence holders obtain licences for using the area for legal and general entertainment purposes but may clandestinely use the same for running games which are prohibited under A.P. Gaming Act or use the premises for obscene purposes to attract crowds. This misuse is unlawful and the licencee can be prosecuted under the relevant provisions of law.

4. It shall be lawful for any Magistrate or officer in charge of a Police Station or any police officer above the rank of HC to enter at any time any enclosure or building for which licence is granted and inspect the licence and the premises to see whether the conditions of licence are properly observed.

5. If the licence is obtained by fraud, misrepresentation or if illegal activities are taking place in the area or if the use of such building is not safe to continue the place as place of entertainment, prosecution can be launched besides recommending for the revocation of licence.

6. In places of entertainment where public are admitted (whether for fees or free) including cinema halls and theaters etc, smoking and drinking is prohibited in the auditorium,30 minutes before the commencement of the show and till the end of the show. Anybody contravening the provisions shall be liable to be removed from the places by any police officer besides being liable for prosecution.


Destitute Persons.

In Towns and Cities

310-1. Destitute persons found dying of disease or starvation in towns must be taken to the nearest hospital or dispensary. If refused admission the orders of the Magistrate concerned should be obtained. A list of voluntary Agencies should be maintained in every PS with their telephone numbers, addresses etc. and their main mission. Their help should be requested to handle such situations.

2. Destitute sick foreigners having no friends at hand should be taken charge of and taken to a Government hospital whenever possible.

In Villages

3. The Government have laid down that it is the duty of the Village Secretary to take care of sick and destitute travellers and they are prohibited from passing on from village to village. The cost of their maintenance will be borne by the Government as also the expense of sending them to a hospital when necessary.

Disposal of corpses of destitute persons

G.O.Ms. 2517 Health 16-12-1957.

311-1. As per law, dead body is not a property. But the law recognises for the right for possession of the body till it is disposed off. In the case of a destitute corpse, when no one is likely to claim the rights to possession of the dead body, the local body (Panchayat or Municipality) has to step in for the disposal of the dead body in the interest of public health. If a person is found to have died under suspicious circumstances the police have a right and duty to send the corpse for postmortem examination and then issue directions for its burial or cremation.

2. In cases of death of destitutes under suspicious circumstances, the responsibility of removing dead bodies from the places where they are found to the place of post mortem will rest on the police. They will bear the necessary charges. In other cases, the responsibility of removing and arranging for the cremation or burial of dead bodies rests with the local body, the village officers or the railway police authorities, as the case may be, and the charges are debitable to the appropriate funds as laid down in the Financial Code Vol. II.

3. If a dead body is not claimed by relatives or friends the police will arrange for its burial or cremation after post mortem examination by local authority.

4. The charges relating to the removal of dead body of destitutes from post mortem shed and arranging for their burial or cremation should be met by the local authority of the area, that is, Zilla Praja Parishad, Mandal Praja Parishad, Municipality or Panchayat, as the case may be, in whose limits postmortem is conducted.


Treatment of Mentally ill persons

312-1. Under section 23(1) of the Mental Health Act, 1987, every officer in charge of a Police Station may take or cause to be taken into protection any person found loitering at large within his jurisdiction whom he has reason to believe to be so mentally ill that he/she is incapable of taking care of himself/herself or to be dangerous to others by reason of such mental illness. Every person so taken into protection shall be produced before the nearest Magistrate in 24 hours. The Police must inform the mentally ill person of the reasons for taking him to protection, and if he is not capable of understanding it by himself of the reasons, his relatives or friends should be informed.

2. Section 25 of the Mental Health Act 1987 lays down that it is the duty of every officer in-charge of a police station immediately to report to a first class Magistrate about any mentally ill person who is uncared for or cruelly treated or neglected by any relative or other person having the care of such person within the limits of his station.

3. When a person is taken into protection as a mentally ill person and is being taken to the Magistrate, he may be confined in police lock-ups or sub-jails, if no other place of safe custody is available but not mixed with any other prisoners. After his production the Magistrate may after such Medical examination and other enquiries commit him to a Psychiatric Hospital or Nursing Home by passing a reception order or in care of relatives as he considers proper.

4. Mentally ill persons who have criminal tendencies should be confined in subjails or district jails according to the stage of the inquiry.

5-A. When a mentally ill person is sent to a Psychiatric hospital or a Nursing Home the Magistrate or Police Officer who dispatches the person is responsible to see that the escort is provided with sufficient means to provide such articles as milk, coffee, biscuits or any suitable cooked food for the use of the person during his journey to the hospital. In case the person refuses food or becomes sick, he should be taken to the nearest hospital. A relative or female attendant, in addition to the usual police escort, should accompany every female mentally ill person.

B. Mentally ill persons who are criminals, whether recovered or not from the illness are, when sent by rail should not be allowed to mix with other passengers, but should be placed with their escort or attendants separately.

C. Police escorts for mentally ill persons, entitled only to second class of accommodation by rail, shall travel in the higher class in which mentally ill persons in their charge travel, at Government expense.

D. A police escort accompanying a mental patient for any purpose should wear plain clothes, be unarmed and be provided with handcuffs to be used when absolutely necessary. A conveyance should be provided for taking him from place to place.

6. When required by a Magistrate, the police shall obtain and furnish the information necessary to incorporate in the mentally ill person’s medical history sheet. The police should furnish the medical officer, to whom the said person is sent for observation, with all available details as to his previous history and the alleged causes of his mental illness.

7. Every Police Officer may recapture any mentally ill person who escapes from a Psychiatric hospital, provided that in the case of mentally ill person not being a criminal, the power to recapture shall be exercisable only for a period of one month from the date of escape.

8. The police shall produce a mental patient who is temporarily discharged, whenever he is required by the Superintendent of Psychiatric Hospital or on the date of the termination of the period of temporary discharge.


Duties in relation to certain Acts.


The Indian Cinematograph Act

313. Section 7 makes certain contraventions of the Cinematograph Act 1952 punishable. These are non-cognizable offences and should therefore be taken up only on orders of Magistrate. Section 7-A empowers police on orders of District Magistrate/Commissioner of Police or any other Magistrate empowered by the District Magistrate to enter, search and seize any film, which is being exhibited in contravention of the provisions of the Act. Section 9 of AP Cinemas Regulation Act 1955 makes contravention of the Act or rules made there under punishable with fine up to Rs.10,000/- and for continuing offence Rs.200/- per day. Section 9-A makes black marketing in cinema tickets, punishable with three months simple imprisonment or fine. The offence is cognizable. The police should perform the duties connected with this Act and Rules as a part of Law and Order duties. The main duties are to prevent violent incidents near cinemas, deal effectively with black marketing and while recommending for licences to ensure proper arrangements for parking, in lets and out lets, fire precautions and also to see that the management makes arrangements for traffic regulation in and immediately outside the theatre by employing their own staff. Suitable conditions in the licences should be recommended to be incorporated.


The Indian Electricity Act

314-1. The main offence so far as police are concerned under this Act is theft of electricity. Tampering with meters or drawing current mainly does it from poles unauthorisedly. This offence is punishable under section 39 of the Act. Abettors are equally liable. This offence is cognizable and all other offences under this Act are non cognizable.

2. The SHO has to register these offences under section 379 IPC read with section 39 of the Indian Electricity Act. The electricity becomes movable property only when it is referred to u/s 39 of this Act. But the reports to the police are restricted under this Act only to be made by the official of the A.P. TRANSCO/Power Distribution Companies/Electrical Inspector or any aggrieved person.

3. On conviction, it is desirable that the courts are requested to award compensation to the A.P. TRANSCO or to the aggrieved to be paid by the accused as provided under section 357 Cr.P.C.

4. The A.P.TRANSCO/Power Distribution Company has vigilance wing with police officers working on deputation who have got the responsibility of handling cases of theft and tampering of the meters. However in future when power distribution is privatized, local police will deal the cases of power theft as per law.


Prohibition of sacrifice of animals and birds

315. As per A.P. Animals and Birds Sacrifices Prohibition Act 1950 no person shall sacrifice any animal or bird in any place of public religious worship or its precincts or in any procession connected with any religious worship in any public place. No person shall officiate or perform or serve any sacrifice in any place of public religious worship. These offences are cognizable and triable by first class Magistrates.


Protection of Environment Act, 1986

316. Protection of Environment has become a vital issue requiring effective intervention. Several laws have been passed to prevent pollution and preserve ecological balance to eliminate serious hazard to human life, conservation of resources. Some of the important Acts are -

The Environment (Protection Act) 1986
The Air (Prevention & Control of Pollution) Act, 1981
The Water (Prevention and Control of Pollution) Act 1977
The Forest (Conservation) Act, 1980
The Wild Life (Protection) Act, 1972
The Indian Forest Act, 1927

All the above Acts are intended to prevent pollution and protect environment and are connected with the health and safety of the public at present and future. The offences under the Environment (Protection Act) 1986 are cognizable and the punishment may extend for a term up to 5 years. The main responsibility however, for enforcing the legislation is with the Pollution Control Board constituted for the purpose and no cognizance can be taken unless the Board makes the complaint or by an Officer authorised by the Board. The offences relating to environment are contained in chapter 14 of IPC and M.V. Act. The police can file cases under these Acts only. The Pollution Control Board authorities or the courts or the Government may require the police, particularly when the extent of pollution is such as would endanger or have endangered the health and lives of people. The assistance of police would be required in the matter of shifting people when there is a leakage of noxious or dangerous gases or preventing people from going to polluted area or drinking contaminated water etc. Prompt action has to be taken when such situations arises.


Protection of Forests & Wild Life

317. The Forest Conservation Act 1980, the Wild Life (Protection) Act 1972 are intended to protect flora and fauna. The assistance of the police for the Forest officials who are charged with the responsibility of protection as mentioned would be in the nature of personal protection and for arrest of offenders etc. Section 66 of the Indian Forest Act, 1937 lays down that any Police Officer shall prevent and may interfere for the prevention of any offence under the Forests Act Section 64 of the Act empowers the police to arrest any person without a warrant against whom a reasonable suspicion exists of his having been concerned in any Forest offence. The Forest Department is mainly responsible for enforcement of this Act. The Police need to be prompt and alert in extending support to the forest officials. They should however take action as empowered by law whenever violations come to their notice in the course of their duty or in the course of investigation of other offences and not go for enforcement of the Forest Act. The role of police is only supportive.


The Ancient Monuments and Archaeological Sites and Remains Act, 1958

318-1. Under section 3 of the Act, all ancient and historical monuments and all archaeological sites and remains which have been declared under the Ancient and Historical Monuments and Archaeological sites and Remains (Declaration of National Importance) Act 1951 or under section 126 of the State Re-organisation Act 1956 to be of National Importance are deemed to be ancient and historical monuments, archaeological sites and remains declared to be of national importance. Besides those mentioned in section 3, the Central Government may also by notification declare any thing as belonging to the above category. The concerned authorities are responsible for the protection of such sites and monuments as well as the antiquities and art treasures. Police assistance may be requisitioned for the protection of these monuments or areas either from the destruction, encroachment or theft or other damage to such places. The police should extend necessary help and assistance whenever they are asked to and should keep an eye on those who are likely to damage such monuments and commit thefts of art treasures.

2. As per sub section 1 of section 30, item I and III of the Act, whoever destroys, removes, injures, alters, defaces, imperils or misuses a protected monument and who ever removes from a protected monument any sculpture, carving, image, base-relics, inscription or other like subjects comments a cognizable offences.

Indian Treasure Trove Act 1878

319-1. Treasure is defined under this Act as any thing of any value hidden in the soil or any thing affixed there to be of a value exceeding Rs.10/- or of any value if it is of historical or archaeological interest having been in existence for not less than 100 years, hidden or embedded in the soil or any thing affixed there to and includes uncut diamonds or other valuable minerals formed on the surface of the soil.

2. Every person, either the owner, purchaser or finder of any treasure in the land shall inform the Collector concerned that treasure is found in that land. Such treasure vests in the Government.

3. If the finder or the protector of any treasure fails to make deposit or alters or attempts to alter such treasure so as to conceal its identity he is liable for punishment with imprisonment which may extend to one year or fine or both. Abetment is also punishable under this Act. The offences are cognizable.


Prohibition of Hook swinging and other allied Practices

320-1. The practices of self-mutilation specified below should be prohibited altogether on the ground of the danger to human life, health and safety.

A. Hook swinging

B. Hood dragging i.e. dragging cars other than toy cars, by hooks inserted in the body.

C. Carrying of Kavadis other than toy Kavadis by means of hooks inserted into the body.

D. Piercing the muscles of the body with metal rods.

2. In order to stop such practices, the police officers can obtain orders under 144 Cr.P.C. from an executive magistrate.


Assistance to officials of civil courts and other Departments

321-1. Sometimes the orders of the civil court are to be carried out such as injunction order etc. through the court officials, like process server or Amin etc. In such cases there is likelihood of resistance by the aggrieved party thereby causing breach of peace. In such cases, the duty of police is to assist those officials in carrying out their jobs smoothly. Normally in such cases armed Constables should not be detailed. But if the situation is such as to necessitate the deputation of armed Constables the prior approval of the Sub-Divisional Officer should be taken and the SHO should himself be in-charge of the arrangements. Intimation of any apprehension of breach of peace should be sent by the quickest means possible to the SDPO and the Superintendent of Police. Where serious breach of peace is anticipated the SDPO should proceed to the locality and take necessary measures to prevent any such breach of peace.

2. The assistance of police can be rendered to the civil court officials only at their request. The job of the police in such cases is to facilitate the civil court officials to execute their work smoothly and legitimately. The police, to ensure this, are expected to peruse the warrant of the court as earned by the civil court officials. The main purpose of police assistance is to prevent breach of peace as well as prevention of any offence being committed there. The responsibility of carrying out their job is that of civil court officials.

3. The above instructions apply mutatis mutandis to the deputation of police parties to assist Excise staff, Drug Inspectors, officials of the Revenue and Commercial Tax Departments and other such officials of the State and Central Governments and local bodies.


Problems arising out of Civil Disputes - Duties of Police

322-1. Many persons approach the police for protection on account of threats to their safety due to disputes relating to property. Several complaints are also presented in writing. A good number of complaints pertain to forcible dispossession or possession of properties by use of violence or by hired goondas, or relate to matters involving religious ramifications leading to communal disturbances or where habitual land grabbers or criminal syndicates are involved etc. There are also cases wherein a group of people, when they face an immediate threat, approach the police for relief. While the police should not interfere into the disputes, which are purely of civil nature, they cannot shirk their responsibility of protecting persons against injury or trespass particularly when the people complained against are powerful or hired goondas. The following instructions are therefore issued for the guidance of the police officers.

B. Orders of the civil court should be implemented and all assistance should be provided to the civil court officials as mentioned in order 321.
C. If any civil dispute is likely to give rise to an imminent breach of peace or disturbance of public order, the police officer shall take recourse to sections 144 to 148 Cr.PC as the case may be (Chapter 38, Volume - II).
D. As per Section 149 CrPC every Police Officer may interpose for the purpose of preventing, and shall, to the best of his ability, prevent, the commission of any cognizable offence. In application of this provision, police officers shall be guided by instructions given by superior officer of the rank of SP/DCP/CP/DGP.
D. In dealing with these cases the SHO should make a contemporaneous record of every action that he takes in the general diary and in the connected file.


Natural calamities Cyclones, Tidal Waves, Floods and Earthquakes

323-1. Cyclones: The Coastal belt of the State with its 1030 Kms. coast line is prone to cyclones and tidal waves between October, November and April, May each year. In spite of advanced technologies in meteorological forecast the damage cannot be prevented in toto but it can be minimized. In cases of damages by cyclone and tidal waves the government takes every effort by constituting committees for disaster management and relief operations. Police should play a greater role in combating the situation for which they need a thorough preparation. It is their major responsibility for prevention of heavy damage and to rescue affected person’s, their livestock and properties. A well-planned training is desirable for police personnel to face such situation.

2. Stages of warning and their importance: There are two stages of warnings. The first warning is issued as soon as cyclonic storm is located at such a distance from the coast that it is expected to cause bad weather over the coast during the next 48 hours. The second stage warning and subsequent warnings are given by telegrams, which run as “cyclonic warning”. From second stage onwards the expressions “cyclone”, “severe cyclone” and “hurricane” will be used to indicate the 3 stages of the growth of the storm.

Expected wind speed
Expected damage
60-90 kmph (cyclone)
Tree branches broken off; some damage to Kutcha houses
90-120 kmph (severe cyclone)

Trees uprooted, pucca houses damaged, communications and power supply disrupted
120 kmph and above (hurricane)

Big trees uprooted, wide spread damage to houses and installations; total disruption of communications and power supply


Note: All such warnings are communicated to all the authorities concerned besides broadcasting for information to the public through AIR and all Television Channels.

3. Though no hard and fast rule as to the police arrangement can be laid down, the important duties of the police on such occasions are:

A. Life saving and rescue by evacuation of person from low lying areas.

B. Disposal of dead persons as per the procedure laid down and conveying the injured for medical treatment
C. Prevention of thefts and other crimes

D. Prevention of rumours and panic

E. Care and restoration of missing children and persons

F. Assistance to the revenue, health and other departments in relief, operations, health care and rehabilitation

G. Maintaining constant contact between the police personnel on duty, the police station and the District/Area Police Control Room.

H. Activising and organising the villagers in rescue and relief operations and taking assistance of home guards and other voluntary organizations for the same
I. Ensure functioning of the police wireless stations and arrange dispatch of communications to the concerned.

J. All arrangements should be made to safeguard the police station buildings and police wireless installations. Under all circumstances, the police station should function at or as near its original location as possible in the event of the station building itself getting submerged in floods. A quick arrangement should be made by the SHO so that a safe place is selected for the functioning of the police station and the wireless. This fact should be made known to all concerned particularly the district police control room, superior officers, MRO, the District Magistrate and the public.

K. Maintaining order in the affected area particularly at the places where distribution of food, relief, health and rehabilitation camps are being run.

L. Preventing availability and unauthorised sale of liquor.

M. Stoppage, diversion, regulation and restoration of traffic on main highways and clearance of road blocks

N. Familiarising thoroughly with the precautions to be taken when the cyclone occurs, particularly the do’s and don’ts circulated by the Commissioner for Relief.

O. A sense of service, mental preparedness and aptitude to help should be instilled in all ranks of police officers while dealing with natural calamities. During institutional training and the weekly training classes in the police stations all concerned should be sensitized as to their duties during such emergencies. It is only on such occasions that the courage, the confidence and the professional skills of the policemen should come into full play.


Tidal waves and Floods

4. The Floods caused by heavy rains and tidal waves are reasonably foreseeable. Floods generally occur during monsoons and result in inundation of low lying areas, breaching of tank bunds etc. Schemes providing for evacuation of people and cattle from the threatened areas etc. should be drawn for each panchayat or locality and popularised among the people. Out post should be opened wherever necessary. Prevention of thefts by unscrupulous elements is an important duty. The SP should proceed to the scenes and mobilise the necessary force to meet the situations. He should be in touch with the DGP, Collector, Addl. DGP (L & O) and Zonal IG/DIGP. He may requisition the help of Army through the District Collector as per the need. The SDPO of the area should be in general control of the situation under the supervision of the SP.

Earthquakes

5. The duty of Police in the event of earthquake is to take measures for rescue, relief and rehabilitation in the same manner as is done in other natural calamities when they occur. The instructions relating to the duties of the police mentioned in sub-order 3 above apply in case of the damage caused by earthquakes. The other important aspect is rushing of help to the affected places. The District Collector and the Superintendent of Police should rush help to the affected areas in their neighbouring districts even without waiting for instructions from the headquarters and take all such measures as the Collector and Superintendent of Police of the affected district would require for all rescue and relief operations. In such situations every effort must be made to boost the morale of the affected people, as their morale will be in a shattered state at that moment.


VIP Security

General

324-1. VIPs or VVIPs mean very important persons or very very important persons. They are Ministers of Government of India, Government of AP or other States and other dignitaries from other countries. The VVIP is a term generally referred to the PM or President. There are other dignitaries who do not hold any official position but held positions are leaders with large following from the public. There are other public functionaries who do not hold any political positions but are considered important. These persons face varying degrees of threat by virtue of their views, positions and postings. The duty to provide security to these VIPs/VVIPs is entirely on the police and its specialized wings.

2. Gathering information, intelligence, acting on it rests with the local Police and Intelligence Branch, while proximate security rests with the specialized groups detailed for the purpose.

3. Accurate intelligence is an important input in this respect. Most assassinations are due to lack of accurate and specific information.

4. The persons chosen for proximate security should be well trained and briefed. The Addl. DG/IGP Intelligence should so organise the system so as to collect, secure and communicate intelligence and secondly lay down duties, responsibilities and training for all those connected with security.

325. Certain important and vital points as given below regarding the security of VIPs should be borne in mind by all Police Officers.

1. Protocol and courtesies should not be confused or mixed up with security.

2. The best security is ensured by a small number of dedicated and professional policemen and not by large numbers.

3. Uncontrolled public exposure of persons, who face maximum threat, increases the risk and strains the resources of police.

4. Discreet arrangements and not ostentation should be the guiding principle.

5. Liaison for security arrangements should be with a view to ensures security with least possible strain on police resources.

6. Regulatory functions are different from security functions and should be dealt as such.

7. The effect of security alone should be visible and not the security.

326-1. The responsibility of the safety of VIPs rests entirely on the local Police within whose jurisdiction, the VIP happens to be present. It is important to note that the rules laid down for the protection of the VIPs are guidelines that are intended to be applied to each case, occasion, place and the circumstances based on the threat perception for each VIP. The threat perception should be assessed individually. Senior officers should do this assessment at district level and the arrangements made for the security of the person accordingly. The local officers should also pass on the information to SP Intelligence/Security. Local authorities are responsible to take additional precautions, if the circumstances so demand or if there is any information specifically posing a threat to a VIP’s security in the area. These instructions on VIP security should be imparted to the officers and men by way of lectures, by practice on parade ground and by exposing the police officers to the arrangements made at the time of the visits of the VIPs. The scale of arrangements cannot be mechanical but only by assessment, in each individual case.

2. The tasks of the police force employed on such occasion are to ensure:

A. the personal safety of the VIP;

B. that the functions which the VIP attends pass on smoothly and there is no hindrance for the passage of the VIP;

C. that the public assembled on such occasions have the full opportunity to see and hear the VIP without inconvenience or obstruction; and

D. that the normal tranquility and Law and Order of the place is fully preserved.

3. The security must be given with out causing much inconvenience to public like stopping of traffic for longer period. Over enthusiasm for providing more than the necessary security may lead to avoidable inconvenience and criticism. Hence a balance approach without compromise on security should be taken.

Details of duties to be performed

327-1. The duties of the Officers and men drafted for various functions of the VIP are wide and varied.

2. The persons requiring security depending on threat perception, the scale and nature of standing security arrangements to be made are intimated by intelligence branch. The instructions regarding security at residence or while on tour are also given in detail by the Intelligence and Security Wing. The security men posted on such specific duties should perform those duties in the manner instructed. The Addl. DGP Intelligence in coordination with IGP Training will organise short-term courses to keep the security personnel properly oriented and trained. The duties of guards and escorts meant for VIP security are given in the Chapter on Guards and Escorts which should be a part of training both at induction level and in-service.

3. A small number of uniformed Police should be present at the gate and near the place of the function to check invitations and to prevent people from gate-crashing. Plain clothes men should be posted at suitable places around the perimeter of the place to prevent surreptitious entry of intruders.


4. Personal safety of the VIP while travelling by rail, by road or by air.

A. Journey by air: Ordinarily no escorts or safety precautions are needed while the VIP travels by air. However, arrangements should be made for appropriate security and regulatory measures at the airports of departure and arrival.

B. Journey by train: If the VIP travels by a special train, a thorough search wherever it is warranted or specifically instructed, of the train should be made by the Police at the starting station, and a guard will be mounted after search. If a special coach is attached to an ordinary train similar precautions should be taken to search and guard the coach. The staff deputed on this duty should be well conversant with their duties. Arrangements for the guarding of bridges, culverts and railway track should also be made wherever indicated.

C. Travel by Road: The rules laid down for journeys in urban and rural areas should be generally adhered to. Discretion should be used, however, in special circumstances such as dusty long stretches of roads in rural areas or stretches of winding roads with numerous crossroads in urban areas. The guarding of culverts, bridges or anti-sabotage check of roads in terrorist affected areas may also be necessary.

5. Control of crowd lining the routes during the passage of the VIP.

A. Regulation of Crowds: Excessive or unnecessary display of uniformed men should be avoided, as the object of arrangements is security. The police role is limited to liaison for the purpose of security and prevent stampede or harm to the VIP. It is essential that the time of the VIP’s journey is made known to the policemen on duty, to make them aware as to the need for their greatest attention on security well before the actual arrival and at the time of passing through of the VIP. Whenever there is any unscheduled short halt, those on duty should keep an unobtrusive watch to prevent any disorder or attack.

B. Only officers of and above the rank of Inspector should salute the VIP. Others should stand to attention if their duty permits.

C. It is necessary that the police officers posted in the rural areas are adequately trained and briefed. It is emphasized that there should be no regular route lining by the police in the rural areas.

6. Regulation of traffic both pedestrian and vehicular may be done keeping the following guidelines in mind:

A. Urban areas: The traffic points should be manned by traffic police, helped at very heavy cross-roads with one or two officers of the Civil Police. Traffic should not be stopped but regulated and whenever stoppage is absolutely necessary it should be of very short duration. It generally happens that after the motorcade of the VIP has passed, the traffic arrangements are relaxed or almost given up. This causes great hardship and inconvenience to other vehicular traffic. Officers should be trained to realize this aspect and should continue to control the traffic as efficiently as possible till the congestion is minimized and the normal traffic conditions are restored.
B. Rural areas: The principles mentioned above apply here also with a few modifications. In rural areas there may be a preponderance of slow moving traffic such as carts etc. Adequate arrangements such as drawing the animals to the side, stopping them altogether or even unyoking them from the carts should be made.

C. Arrangements at Public meetings: It is very important that the officers and men posted for duties at public meetings know thoroughly the exact duties which they have to perform. The meetings should be arranged according to the prescribed plan. It should be ensured that the organisers provide a good public address system, besides good lighting arrangements at night and alternative source of power, in case of failure of lighting and loudspeaker system.

7. Security, traffic and crowd regulation measures are to be taken at the place of public meeting, bearing in mind the following points:

A. Ensure that the public do not get up and obstruct the view of the VIP and that they enter and leave the place in an orderly manner.

B. The public must be allowed to see and listen to VIP and any attempts to disturb the meeting must be tactfully dealt.

C. A reserve of uniformed Police should be kept ready nearby to provide reinforcements in case of any emergency.

D. The police should ensure that the audience leaves the meeting place in the same manner as they entered and that all arrangements do not go haywire, the moment immediately the VIP and other important personages leave the meeting. It is duty of police to see that there is no stampede or free-for-all.

Protective arrangements for VIPs

[Rc. No. 464/ N/61, dated 6th March, 1963] (III List 30th June, 1964)

8. Comprehensive instructions have been issued by the Government of India, the Director, Intelligence Bureau, the State Government and the Director General in the matter of protection to be afforded to VIPs and VVIPs during their journey through and stay in this State. These instructions are contained in the several booklets issued from time to time. All officers whose duty is to arrange and supervise bandobust for VIPs should make themselves fully conversant with these instructions. When necessary, the DGP or Addl. DGP L&O may call for schemes of bandobust for the protection of particular VIP and approve them. In all cases of doubt, officers should seek orders from the Addl. DGP Intelligence and Security.

Union Ministers and Ministers of other States

328-1. When a Cabinet Minister, Minister of State of the Government of India or the Chief Minister of another State arrives in Hyderabad City, the Collector Hyderabad District and the Commissioner of Police or the Gazetted Assistants deputed on their behalf will meet the Minister on arrival and see him off at the Airport or at the Railway Station, as the case may be. The Gazetted subordinate officer to the Collector and the Deputy or Assistant Commissioner of Police will meet the Chief Minister of another State on arrival at the State Headquarters and see him off at the Airport or Railway Station, as the case may be.

2. When a Cabinet Minister, Minister of the State of the Government of India, visits the Headquarters of a District or any other place in that District, the Collector and the Superintendent of Police or a Senior Revenue and Senior Police Officer present at the Station will meet the Minister on arrival and see him off at the time of departure. If the District Officers are on camp they need not return from camp for this purpose, but it will be sufficient if the Officers on their behalf receive and see them off. Except on ceremonial occasions only minimum arrangements should be made for the reception etc. of the Union Minister’s visit to the State and it is not necessary for too many officials or others to be present on such occasions. When a Union Minister visits any place in the District to attend a State function as a representative of the Union Government the Collector and the Superintendent of Police of the District will receive him at the station at the time of arrival and also see him off at the time of departure.

3. When the Chief Minister of another State visits the District, the Collector/Joint Collector and the SP/Addl. SP may receive and see him off. If on tour, Courtesies are not necessary when he merely passes through the district. In the case of the Chief Ministers of other States also, the District Officers need not break camp. It will be sufficient if the Gazetted Officers on their behalf receive and see them off.

4. Officials need not meet the Ministers of other States visiting or passing through the State.

5. When a Minister, Minister of State or Deputy Minister of the Union Government or a Minister of another State arrives in Hyderabad, either the Collector of Hyderabad or the Commissioner of Police or the officer deputed on their behalf will meet him at the station/Airport on arrival. The other courtesies to be extended to them are:

A. During visits to the headquarters of a district or any other place in that district, the Collector, if he is present or senior-most Revenue Officers at the place, should meet him on arrival.

B. If the visit is to attend a State function as a representative of the Union Government or the State Government, as the case may be, the Collector of the district should receive him at the station/Airport on arrival.

C. If their visit is of a private nature, no special arrangements of any kind need be made.

D. When the arrival of a Minister is public or semi-public, in the sense that it is connected with a public function or ceremony, and when the arrival is by train, formal police arrangements should be made at the railway station to receive him. The arrangements should, however, be limited to the preservation of order and keeping the platform clear, and need not ordinarily be personally supervised by the Superintendent of Police.

6. Arrangements for Deputy Ministers need not be so elaborate as in the case of Ministers of Cabinet Rank and Ministers of State. For instance, while the District Officers should receive the Deputy Minister on arrival and also see him off if they (the District Officers) are at Headquarters or very near, they need not, if on tour, break camp specially to do so. The senior-most Gazetted Revenue and Police Officers available at the place should receive and see them off.

7. It is not necessary for the State Government to make arrangements to receive or see off any Minister of the Government of India if he arrives or departs by air or by train or by car after 9 p.m. and before 6 a.m. It is also not necessary for any civilian Officer of the State Government to meet a Minister of the Government of India, as a matter of courtesy, if the latter is in transit whether by day or by night. If, however, a Minister wishes to be met by an Officer of the State Government when he travels by the night air service or in transit or desires any facilities to be provided, such as transport arrangements will be made accordingly if it is specifically indicated in the tour programme. However, the Police Officers concerned should remain present during the arrival and departure of Ministers at all times for security purposes.

Ministers of AP State

8-A. When a Minister of the State visits a district for the first time, the Collector and the Superintendent of Police should call on him even by breaking camp if necessary. However, if there are adequate reasons not to personally receive the Minister they should at the earliest opportunity explain the position to the Minister and ensure that adequate arrangements are made for his reception by deputing other senior officials having jurisdiction. During subsequent visits of the same Minister to District Headquarters, the Collector and the Superintendent of Police should also call on him if they happen to be in the station but need not break camp. They should ensure that responsible senior officials are deputed for the reception of the Minister and the usual courtesies and facilities are extended.

B. Except for the first time when a Minister visits places other than the Headquarters of a District, it will not be necessary for the Collector and the Superintendent of Police concerned to leave Headquarters in order to meet the Minister, unless they are camping at the same place in which case meet him on arrival.

C. In either case referred to in (A) and (B) above, the Collector or the Superintendent of Police or their Gazetted Subordinate Officers should take leave of the Minister in case they have other immediate work to attend to.

D. If a Minister visiting a District wishes to discuss any matter with the Collector of the District or with the Officers of the department he sends advance information as to dates and subjects for discussion to the Collectors and the Officers concerned who should then invariably meet him at the appointed time and place.

E. If a Minister visits Headquarters of the District the principal Departmental Officers in the Headquarters of those departments in charge of the Minister should call on the Minister whether they have received intimation from him as above or not. If such Officers happen to be on tour they are not expected to break camp to see the Ministers unless the Ministers programme indicates that he wishes to see them.

F. If a Minister visits a place to attend a State function as a representative of the whole Government and, therefore of the Governor himself, the Collector and the Superintendent of Police, should receive him at the station/Airport on arrival.

G. When a Minister is visiting a district station partly for public and partly for private purposes, the entire visit should be deemed to be a public one and arrangements made accordingly.

H. When Ministers are on tour in the District in their private capacity and they desire the same to be treated as such, the PA should ensure that their tour programmes clearly indicate the same.

I. When civic receptions to Ministers or other Official functions are arranged by Departments the Collector and SP and other departmental officials, if present, at Hqrs. should attend, but not by breaking camp. Neither the Collector nor the other Officers need attend meetings or functions arranged by political organisations.

J. If a Minister visits a District which is his own District at frequent intervals, the District Officers concerned need not receive him or call on him after the first visit unless specifically asked to by the Minister.

K. Whenever the Chief Minister or Home Minister visits a District, the Superintendent of Police should receive him on arrival and be present with him through out his tour in the District. If the presence of the Superintendent of Police is required elsewhere in the District during the visit of the Chief Minister or Home Minister, he should, except in exceptional circumstances, make it a point to meet him immediately on arrival in his jurisdiction apprise him of the situation and then go. In the case of visits of other Ministers of this State, if the Superintendent of Police happens to be in the headquarters, he should call on them, but need not accompany them in their tours in the district. If, however, the Superintendent of Police is away from headquarters, he should meet them only if sent for. He need not return from camp just for meeting them. This also applies to Sub-Divisional Officer.

[Rc. No. 630/N/63, dated 31st July, 1965] (III List 30th Jun 1964)

9. Guard of honour should not be provided except when the Governor is present on a public visit or for a ceremonial occasion, or when a Minister visits a place to attend a State function as a representative of the whole Government and, therefore, of the Governor himself. In such cases special arrangements should be made and personally supervised by the Superintendent of Police or the Sub-Divisional Police Officer.

10. Gazetted Officers need not alter their tour programme or return to headquarters to receive a Minister, unless the Minister has expressed his desire to meet them for public or official reasons. In that case, they should be present to receive the Minister on arrival keeping SP informed.

11. Gazetted Officers need not necessarily be present at the railway station to receive a Minister, except under the conditions (F) and (G) above.
12. All Gazetted Officers should make a point of calling at the place of stay of a Minister, if they are present in the station during his visit and brief the SP of the proceedings of the meeting. This is, of course, specially necessary in the case of the Home Minister.


Duties in regard to aircraft, road and other accidents

Search and rescue of aircraft in distress

329-1. Chapter V and other relevant extracts from the booklet “Organisation and Procedure for Search and rescue of Aircraft in Distress” circulated by the Government of India, are reproduced in Annexure 16 for the information and guidance of all concerned. All Police officers should be familiar with them.

2. Dropping of articles and descents by Parachutes:- No person shall drop or project or cause or permit to be dropped or projected from an aircraft in motion anything except ballast in the form of fine sand or water, provided that nothing in this rule shall be construed as preventing the dropping of separate sheets of paper containing printed matter in any place if the written permission of the District Magistrate, or the Commissioner of Police is first obtained in each case.

Aircraft Accidents - Procedure

330-1. On the occurrence of an aircraft accident, the Village Secretary, or Panchayat Executive Officer of the village in which the aircraft lands should at once report the matter to the nearest (i) Magistrate and (ii) Police Station or outpost. If any person is injured as a result of the accident, the Village Secretary, and the Panchayat staff should also report the matter to the nearest medical Officer. The report of the Village Secretary or Panchayat Executive Officer should include as much of the information as available on the points mentioned below:

A. Type, Nationality and Registration marks of the aircraft;
B. name of owner, operator and hirer, if any, of the aircraft;
C. name of the pilot-in-command;
D. date and time (IST) of the accident;
E. last point of departure and point of intended landing of the aircraft;
F. position of the aircraft with reference to some easily defined geographical point;
G. number of passengers;
H. numbers killed or seriously injured and their names with addresses;
I. nature of the accident and the extent of damage to the aircraft so far as is known;

2. If the report of the Village Secretary / Panchayat Executive Officer discloses that the persons connected with the aircraft have been killed or injured and are incapable of sending a report themselves on the accident, the police officer or the magistrate who comes first in possession of the information should immediately send a message to the Director-General of Civil Aviation, New Delhi, by the quickest available means with a copy to the Officer in-charge of the Area Inspection Office. The message should be based on the report of the Village Secretary or Panchayat Executive Officer including all available information on the points referred to in suborder (1) above. The Police Officer shall thereafter immediately proceed to the scene of the accident.

[R. Dis. No. 1090/A1/65, dated 11th October, 1965]
(V List -31st December, 1965)

3. Where an accident occurs, in which any person suffers death or serious injury as a result of being in the aircraft or by coming direct contact with the aircraft or anything attached thereto, or the aircraft receives substantial damage, the person in command of the aircraft or, if he be killed or incapacitated, the owner, the operator the hirer or other person on whose behalf he was in command of the aircraft, as the case may be shall send a notice thereof to the Director General, and give information to the District Magistrate and the Officer in-charge of the nearest Police Station. The notice and information shall be sent as soon as possible and by the quickest means available and in any case within 24 hours after the occurrence of the accident.

4. If information, oral or written, about the accident is received otherwise than on the report of a Village Secretary, Panchayat Executive Officer, the Police Officer or the Executive Magistrate first in possession of the information should at once proceed to the scene of the accident and send, if possible in coordination with the Officer in-charge of the station and the local Aircraft Control, the message referred to in sub-order (2) above giving all available information on the points referred to in sub-order (1) above to the Director-General of Civil Aviation, New Delhi, by the quickest available means with a copy to the Officer in-charge of the Area Inspection Office.

5. The Village Secretary or Panchayat Executive Officer will also take steps to guard the wreckage and the surrounding ground, etc., as detailed in Section II of the “Notes for the guidance of local authorities in the investigation of accidents to air craft” given as Annexure 16. The arrangements for safe-guarding evidence normally include:

A. Guarding of the wreckage (Village Secretary or Panchayat Executive Officer and the local police are responsible for this);

B. Collection and sealing of all documents which may be required for the investigation;

C. Taking photographs / videographs of the wreckage; marks on the ground etc. These photographs must be taken by the Police Officer present and should be supplemented by sketches;

D. Preservation of any parts of the aircraft or relevant matter picked up away from the wreckage, the positions at which they were found recorded on a sketch together with the names and addresses of the persons finding them;

E. Recording the names and addresses of all eyewitnesses and any action as may be necessary by circumstances peculiar to the accident.

F. All evidence collected and any other assistance, which can be given by local department officers, will be made available to the investigating officer of the Civil Aviation Directorate on his arrival.

G. If there is any delay in the arrival of such investigating officer, such information as is considered useful to supplement the report already sent to the Director-General of Civil Aviation should be sent by the Police Officer on the spot. Copies of these reports should be sent by the quickest possible means to the District Magistrate, and to the Superintendent of Police, who in turn, will keep the Zonal Inspector-General/Deputy Inspector-General of Police informed.

H. The Medical Officer will, on arrival attend to the injured persons. As regards any persons who have been killed as a result of the accident, the Magistrate or Police Officer will proceed as in the case of other accidental deaths.

I. There must be no delay in permitting the police or the airline operator in the absence of the police, to remove the deceased after identification, if possible. The position from which each body has been removed and its condition should be noted. Videographs/photographs and sketches, if practicable should supplement this information. The responsibility for the removal and disposal of bodies in an aircraft accident, as in any other accident, is that of the police. The village officers arriving earlier should ensure that the bodies are covered up properly till they are removed. All possible assistance should be given to the police to remove the bodies as soon as possible. The police, who will take charge of the bodies at the scene of the accident, will hand them over to the operating company, after the formalities are completed. The owners of the aircraft are responsible for the disposal of the bodies, i.e. for handing them over to the relatives of the deceased or arranging their funeral.

J. In case of death of pilot the police and the aircraft operator should be informed that postmortem examination of the pilot might be necessary, specially if information is available that the aircraft crashed out due to loss of control or dues sudden incapacity in the flight or due to any other criminal activity.
K. Police Officers will work in close co-ordination with and render such assistance as is required to the investigating officers of the Civil Aviation Department. As regards the further action by local authorities described in Section III of the “Notes for the guidance of local authorities in the investigation of accidents to aircraft” this will be conducted by such person and in such manner as the District Magistrate may direct.

G.O.Ms.No. 1107, G.A. (Gsn.B) 18-7-1957.

6. It has to be noted that the Indian Aircraft Act, 1954, or the rules made thereunder do not lay down the duties and responsibilities of Police Officers. The Director-General of Civil Aviation, New Delhi, considers that the administrative requirements of his department will be satisfied if the police take the following action when they become aware of an accident occurring in their jurisdiction.


A. In addition to removal and preservation of damaged aircraft and prevention of interference with it, the police should, immediately on receipt of information about an aircraft accident, notify the Director-General of Civil Aviation, by the quickest means possible.
B. In the absence of an Officer of the Civil Aviation Department the police should take effective steps to safeguard evidence and ensure that all papers and other articles, which may be strewn about the wreckage area are collected and kept in safe custody for handing them over to the Inspector of Accidents. Components of the wreckage and other relevant material should, however, be left where they lie unless it is not possible to do so for any special reason in which case the positions in which they were found should be accurately recorded in a sketch, together with the name and address of the persons, finding them.
C. All marks made by the aircraft on the ground should be preserved by preventing access to the area covered by the wreckage trail.
D. Statements recorded by the police from persons who may have witnessed the accident should be made available to the Inspector of Accidents. The police should also assist the Inspector of Accidents in collecting evidence.
E. Adequate guard should be maintained until the Director-General of Civil Aviation releases the wreckage.

G.O.Ms.No. 1371, Home 25-4-1953.

7. For offences under the Indian Aircraft Rules, prosecutions are normally launched with the approval of, and under instructions from the Government of India. The Police in the normal course of their duty may deal with other offences. If necessary, the Civil Aviation Department will assist the police in the analysis of evidence, and, in due course, release to them the findings of their investigation.
Accident to IAF Aircraft
8. the event of an accident of an IAF aircraft away from its airfield, it is essential that In information in this regard is communicated to the nearest Indian Air Force Authority expeditiously and by the fastest possible means. Such action is imperative in order to enable the Air Force Authorities to effect:¾

A. Timely rescue;
B. Investigation to determine the cause of accident before any of the material evidence is destroyed or tampered with;
C. Assessment of damage to Civil/Government property if any; and
D. Salvage operations.

9. Generally, it is the local police authorities who first receive information of such occurrence. They should, therefore be aware of the action required to be taken in order to achieve the above mentioned objectives. They should use the communication facilities available with other Government agencies such as Railways and Telecommunications. Action required to be taken by various Police Authorities in this respect is given in the succeeding paragraphs.
10. As soon as an aircraft accident comes to the knowledge of any local police authority, it should be communicated immediately to the nearest Air Force Organisation or Civil Aerodrome by the fastest available means. The Civil Aerodrome Authorities at Hyderabad, Vijayawada, Tirupati and Visakhapatnam, Chennai or Bangalore would be in a position to relay such information expeditiously to Air Headquarters. The text of the message, as far as possible, should adhere to that given in the appendix. Such messages should be accorded the highest precedence applicable to the type of communication. The message should be addressed and routed directly to the nearest Air Force Authority. Any delay in the communication of this message that is likely to occur as a result of conflict in the area of jurisdiction i.e., the place of accident as related to the nearest Air Force Authority, should be avoided. For this purpose various Police Authorities at all levels should keep themselves informed of the location of the nearest Air Force Authority. In AP State, Air Force Station, Begumpet, Hyderabad is the proper authority. There are Air Force Stations at Bidar, Chennai, Bangalore and Nagpur as well. The districts, which are nearer to these, should keep themselves informed of the Telephone numbers of these stations.
11. In the event of any surviving crew member/passenger involved in the accident wishing to contact Air Force Authorities, all available communication facilities should be extended.
12. Security: Until relieved by the Air Force Authority, the Police to whom the accident has been reported must provide suitable facilities to guard the wreckage and to prevent the wreckage from being tampered / disturbed. Disturbance of wreckage to the extent necessary to save human life and valuable equipment may be resorted to and this should be recorded. Where it is not possible for some agency to provide suitable guard, they are to request the Civil Police/Military/Naval Authorities for the same.
13. Investigation: To help proper investigation into the cause of the accident, the Police authority to whom such an occurrence has been reported, should also prepare a list of eye witnesses to the accident.
14. Search facility for missing aircraft: In the event of Air Force Authority seeking the help of any of the Central or State Government in the search of a missing Indian Air Force Aircraft, all possible help is to be rendered by treating such request to be of utmost urgency.


APPENDIX

Details of Aircraft Accident Message

1. Date and time of accident
2. Type, number of and identification markings appearing on the aircraft
3. Name of the pilot
4. Place of accident
5. Nature of injuries to the Pilot/Crew/Passengers and his/their present location
6. Number and nature of injuries to non-occupants of the aircraft, if any.
7. State of Aircraft
8. Details of damage to civilian property, if any.
9. Advisory route that should be followed to the scene of accident.


Train Collisions

G.O.Ms.No. 1400, Home (Police-D) Department, dated 22nd June 1966]
(No. 4402/C2/65)
(VI List 31st December 1969)

Road accident causing death or bodily injury

G.O.Ms. 1371, Home, 25-4-1953.

331-1. Whenever a road accident occurs, involving motor vehicles whether causing death or injury to any person(s), or not the duties of the police are detailed below:
A. The police officer should rush to the spot, when he comes to know about the accident.

B. The injured if not shifted already should be rushed to the hospital.
C. The officer competent to investigate should be informed.
D. The scene of accident should be cordoned off and proper diversion provided so as not to interrupt traffic.
E. In the hit and run cases, information should be passed on to the other Police Station, highway patrols in the direction in which the run away vehicle has gone.
F. Arrangements should be made for giving a chase to the vehicle if possible.
G. The names of the witnesses should be recorded and clues available at the scene should be preserved until the investigating officer arrives.
H. The investigating officer should rush to the spot on receipt of information.

2. In cases of accidents due to train collision at manned or unmanned level crossings, the casualties are likely to be high. Immediate action for conduct of inquests and postmortem examination should therefore be taken. While in general it is necessary to conduct inquests for all the dead bodies, by utilising as many officers of the rank of HC or above as possible; the postmortem may be done only if necessary. As the cause of death is apparent, a certificate from the Medical Officer is adequate. The Railway Police should be informed promptly and clearance for restoration of rail and road traffic should be done with least possible delay.
3. Whenever a road accident involving motor vehicles causing death or bodily injury or damages (other than trivial damages) occurs or reported, the SHO shall, after prompt enquiry, prepare a report in duplicate in Form 49. In respect of other accident not involving motor vehicles a report in Form 49-A should be prepared. These two should be forwarded in original without delay to the SP through the usual channel, the duplicate being retained in the station.
A. When these reports are received the details will be recorded in two separate ledgers in Form 50 in DCRB.
B. Quarterly returns shall be prepared from these ledgers by the DCRB in Form 51& 51-A in respect of motor vehicle accident and non motor vehicle accidents respectively and sent to IGP CID in charge of SCRB and the Zonal IG/DIGP with a copy to the DM. The SCRB shall send quarterly returns to the NCRB and the Central Road Traffic Board before 15th of the following month. The SP/CP should include an analysis of the causes of road accidents in the administration report every year.
4. The following instructions should be observed when filling up the forms:
A. Each accident causing death or personal injury irrespective of the number of persons killed or injured or in which more than one vehicle is involved or in which only the driver or the rider is killed or injured are treated as only one accident.
B. The accident cases in which the persons died after the end of the quarter but before the report is dispatched should be included in the same quarterly report.
5. ‘The vehicle to which the accident was attributed’ means:
A. where only one vehicle was concerned, that vehicle, and
B. where more than one vehicle was concerned, the vehicle to which the accident can be attributed prima facie.


Boat accidents

6-A. Boat accidents are caused either due to over crowding or defect in the boats, either mechanical or otherwise. The PWD authorities are responsible for mechanical soundness and village Panchayats for regulation. Many of these accidents take place during festival seasons or floods. The duties of police are both preventive and punitive. When there is likelihood of over crowding, a police officer should be posted.

B. When a boat tragedy occurs the police officer should rush to the spot and make arrangements to rescue and trace the persons. If necessary, swimmers, divers and other boats should be engaged. Witnesses must be secured and examined during investigation. Injured should be sent to hospital.


Assistance to Defence Authorities

Apprehension of Military Deserters

332-1. In the case of military deserter/absentee, military units will send express letters to (I) Local police, (ii) Railway police, (iii) The Superintendent of Police of the district to which the deserter belongs, (iv) The Dy. Commissioner/Collector of the district, (v) The Addl. Director General of Police, CID of the State where desertion takes place as well as deserter belongs to.

2. In case of desertion with Arms or collective desertion, communications will be sent by signals and also with express letters with clear details.

3. The Superintendent of Police of the District on receipt of the report shall forward it in original to the concerned police station. The SHO on receipt of information from the SP or on the receipt by him shall make efforts to trace him.

4. In the course of the tracing the deserted the police should checkup his home, his relatives and also such other places, as he is likely to visit. The beat Constables should be provided with details of identity.

5. When a Deserter/Absentee is apprehended or surrendered the SHO should send information by quickest possible means to the nearest regimental centre or military unit and arrange the dispatch of the Deserter/Absentee to that centre under civil police escort.

6. The Deserter/Absentee may be kept in the station house lockup for as little time as possible before despatch.

7. The escort shall be given an apprehension certificate in form 1 AFD 9, 10 obtainable from defence department.

8. The original desertion/absentee report shall also be handed over to the escort. Both the certificates are to be signed by the SHO and these certificates will be handed over by the escort to the unit to which the deserter/absentee is handed over.

9. On return of the escort to the police station after handing over the deserter/absentee, a bill in duplicate covering the escort charges will be prepared by SHO and sent to the SP along with the certified copies of the desertion/absentee report and the apprehension certificate.

10. The SP after verifying the bill shall send a copy of the bill and its enclosures to the D.T.O. for raising a debit against the Controller of Defence Accounts through the Accountant General.

11. An entry will be made in the general diary from time to time, from the time of receiving the information from the visit about the deserter till the escort Constables returns after handing over the deserter to the unit.

12. In this connection, police officers are entitled to arrest with out warrant any person suspected to have been a deserter from the defence forces as provided under section 41 (f) of Cr.P.C.


Police to accompany troops on the march

333-1. If a requisition is made by Defence Authorities, that troops on the march require police officer to act as local guides, a Sub-Inspector and adequate number of HCs and PCs may be provided accompany them.

Soldiers Shooting practice - guidelines

2. The following guidelines should be implemented:

The Police and Revenue authorities with the help of village administrative and police officials, Panchayats and other local bodies, and voluntary bodies should give wide publicity to the areas where the Army Units have their target practice. The target practice is a part of the training of the Army. The Civil authorities are bound to provide all assistance, protection and keep the locality people fully informed to keep away from the areas marked for field firing or target practice. They should effectively intervene in all disputes or affrays between soldiers and villagers and settle all problems that arise from time to time. The local people should be prevented from taking law into their hands and attacking soldiers. The Army authorities are required to give information about any of these fields firing or target practice exercises to the local police. The SHO of Police with the help of MRO concerned is responsible for rendering all assistance to Army authorities in this regard.


Election Duties

334-1. Free and fair conduct of elections is hallmark off a vibrant and healthy democracy. Electoral process constitutes the central pillar for any democracy and it is the mechanism through which it forms representative Government. If elections are not conducted in a fair and impartial manner, it may lead to very serious break down of peace and public order. The police have to therefore play a very important role of maintaining law and order effectively with a view to create atmosphere conducive for the conduct of elections in a peaceful, free and fair manner. The police organization is bound by the onerous duty of ensuring that the biased power and social structures aggravated by muscle and money power do not create imperfections in the conduct of elections. A favourable atmosphere has to be created wherein the common man feels confident that he can exercise his franchise without any fear. It should also be realized that a fair and impartial conduct of elections will result in an appreciation of the role of the police organization and a better public image of the organization.

2. To achieve this objective the police officers have a bounden duty to organize elaborate bandobust arrangement, for smooth conduct of entire election process besides collecting intelligence regarding the forces which are likely to interrupt election process or create law and order problems, the areas and troublesome places which are prone for faction or extremist or electoral violence like rigging, booth capturing, impersonation, etc., and take such preventive measures which are necessary and sufficient for conducting elections in a free, fair and peaceful atmosphere.

3. As per section 28-A of Representation of Peoples Act 1951, the returning officer, assistant returning officer, presiding officer, polling officer and any other officer appointed under this part, and any police officer designated for the time being by the State Government, for the conduct of any election shall be deemed to be on deputation to the Election Commission for the period commencing on and from the date of the notification calling for such election and ending with the date of declaration of the results of such election and accordingly, such officers shall, during the period, be subject to the control, superintendence and discipline of the Election Commission of India.


The Main Duties of Police during Elections are:

4-A. Maintenance of Law and Order, before, during and after the Election.

B. Maintenance of order at polling stations.
C. Guarding polling stations and ballot boxes.
D. Escorting ballot boxes from the polling centers to the collection centers and guarding ballot boxes at the collection centers and counting centers.
E. Providing bandobust at the time of counting of votes and announcement of the results.
F. Ensuring that the voters are able to exercise their franchise without being intimidated, harassed or subjected to coercion etc., in a peaceful atmosphere, and that the polling is held in a peaceful, orderly, fair and free manner.
G. Providing special protection to the members of the weaker sections of the society to enable them to cast their votes without any fear.
H. Extending necessary assistance to Election Observers, ROs and other officers connected with election process for smooth conduct of elections.


Pre-Poll Duties of police

5. The pre-poll period commences the moment election schedule is announced by Election commission and ends on the day prior to polling day. During this period police has to play very important roll in maintaining law and order, curbing the activities of anti social elements, regulating the conduct of procession and public meetings and building up the confidence of the common men in the electoral process. Police has to ensure that electioneering is done in a peaceful and lawful manner and that the incidents of violence and unlawful acts are prevented. The following are some measures which police should undertake.

A. Provide adequate bandobust for all procession and public meeting conducted by various political parties.

B. Provide adequate bandobust at the offices of returning officers at the time of filing nomination by prospective candidates, so as to prevent any untoward incident there. The processions taken out, while proceeding to file the nomination, should be regulated and videographed.

C. Model code of conduct issued by Election Commission of India, which comes with effect from the day, the elections dates are announced, should be strictly implemented. Any violation of Model Code of Conduct by any party or candidate should be intimated to the Election Commission, DGP and District Election Officer/Collector.

D. Strict action should be taken to prevent electoral offence provided in Representation of People Act 1950, section 171 of IPC and other Acts.

E. After the list of contesting candidates has been finalized by returning officer, police escort with videograph should be provided to the candidates if the security scenario so demands, otherwise no. of PSOs commensurate with threat perception should be provided.

F. Proceedings of all election meetings, rallies, processions etc., should be covered and videography should be done for important meetings/rallies.

G. Police should unearth illicit firearms, bombs and other lethal weapons; keep a watch on the raw material for manufacture of lethal weapons and bombs and their manufacturers.

H. All kinds of trouble mongers should be identified like rowdy sheeters, bomb makers, hired assassins, bootleggers, communal offenders and security proceedings initiated. NBWs pending against such elements should be executed.

I. Illicit distillation (ID) and distribution of ID Arrack and liquor should be curbed and the help of Excise Department should be taken in this regard.

J. Check post should be established at nodal points on important roads for checking anti-social elements, carrying of weapons, bombs etc.

K. Police and Revenue authorities should attempt to create awareness among the general public mainly in rural areas, about the importance of casting vote in a democracy. Propaganda through meetings, news papers audio visual media etc. should be undertaken to create confidence that the entire administration including police is making all efforts to ensure that member of public can exercise his franchise without any favour or fear in a free atmosphere.

L. Adequate bandobust should be provided at distribution centres at least two days prior to poll day together with police escort and police mobile parties so that polling officials carrying the ballot boxes, ballot paper and other poll material reach the polling booth, with the police escort, sufficiently in advance before the commencement of polling hour. The route should also be sanitized if it requires so.

M. Vehicles should be provided for mobile parties and striking force.

N. The policemen should be regularly briefed about their role and duties before they are dispatched for any specific duty.

O. Eligible TA/DA and diet allowance should be provided to men drafted for election duties.

P. All major incidents relating to election process should be promptly communicated to the election control room at DGP Office, Hyderabad.


Poll Day duties

6. The polling day duties of police mainly aim at for smooth and orderly conduct of polling process. For this order should be maintained and queues regulated at the polling booth, ballot boxes and ballot papers should be guarded and protected and at the end of poll, ballot boxes and remaining ballot papers escorted back to collection/counting center where it is kept under guard of Central Para Military Force (CPMF). Senior Police Officer should be posted as in charge for overseeing the police bandobust in different sectors of a constituency. To achieve this objective following steps need be taken by police.

A. Elaborate bandobust should be prepared well in advance giving the duties of forces earmarked for every polling booth, route mobile party, striking force, special striking force and check post.

B. All officers and men should turn out smartly and be alert and punctual in attending to their duties.

C. Courtesy is most essential in the performance of election duties by all ranks of police, while being firm and dignified.

D. At every polling station, there will be a presiding officer and two or three Asst. Presiding Officers, who will be responsible for the conduct of the elections. All police officers and men should give them necessary assistance and comply with all their lawful directions and orders.

E. The “queue” system should be strictly enforced in allowing voters into polling stations to ensure smooth and orderly voting. Unauthorized person entry into polling booth should be prevented. The main duty of police posted as a polling booth/station will be to maintain law and order at the polling stations and guard against the removal of ballot papers boxes and prevent any damages by un-social elements. People in large groups should not be allowed to assemble around polling stations.

F. Police should be absolutely impartial in the discharge of their duties and in exercising of their official authority. On no account they should take sides and identify themselves with any of the political parties/candidates or interfere with the voters and their voting.

G. Canvassing or otherwise interfering or using any official influence in respect of elections amounts to a breach of Govt. servants Conduct Rules and is an offence. All officers should be aware that any violation of the above instructions will entail severe disciplinary and legal action.

H. All men on bandobust duty at polling stations should know where the nearest police station, telephone, telegraph and wireless station are located and also the location of the nearest striking force and spl. Striking force centres and the head quarters of mobile partry.

I. As soon as any trouble starts at any place requiring additional help, prompt intimation should be sent by the quickest available means to the appropriate authority.

J. Escorting the ballot boxes from the polling stations to the collection centers is a very important duty of the police. This work should be done with great care and caution.

K. All police officers should conduct themselves in such a manner during the elections process so as not to give any room to any political party or its individual members or any members of the public to have an impression that the police are interested in or favouring or supporting any particular party or individual in the conduct of the elections.

L. Separate investigation teams should be constituted for investigating offences including electoral offences on poll day.

M. The duties of Mobile Party are;

• To escort polling material, polling personnel and Police persons provided for stationary bandobust.
• To move on the route allotted to familiarize the route and gather advance information.
• To move briskly on the Election Day touching all the booths on the minimum time.
• To concentrate on trouble spots.
• To rush to any area where troubles erupt and pass on the information to the Police Station.
• To obtain signatures of presiding officers on point books.
• To position itself in the last village at the time of completion of poll and escort back the polling persons and ballot boxes from all the polling stations en-route.

N. Special Mobile Parties are;

• To cover all the important routes briskly and concentrate on trouble spots.
• To rush to the places where trouble erupts and ultimate situation report to control room on VHF/UHF.

O. Striking and Special Striking Forces are;

• To rush to area where problem erupts on receipt of information and attend to the problem till the situation is brought to normal.
• To return to headquarters to be available for further calls.

P. Personnel of Check posts are;

• To studiously check all vehicles and travelers for illicit weapons, bombs, arrack and anti-social elements.
• To allow only vehicles having valid permits as there is a ban on vehicular movement on the Election Day.

Q. Sector Incharge Officers are;

• To study the scheme and deploy men accordingly. • To issue duty tickets and necessary material to all mobile party in charges.
• To properly brief the men of their duties and the local problems of the area.
• To keep the District/City control room informed of any election incidents.

R. VHF/UHF communication should be provided to all mobile parties, striking and special striking force and check posts.

S. All incidents related to poll should be promptly communicated to election control at Police Hqrs. at DGP Office, besides sending regular report after every two hours interval on the day of poll.


Post Poll duties of Police

7-A. Police has to provide bandobust at the collection center and counting center during counting. Usually the guard for guarding the ballot boxes is from CPMF. However local police should assist CPMF by providing them necessary local assistance. Proper escort should be arranged while transporting ballot boxes from collection center to counting center at the time of counting of votes. Since temper usually runs high at the time of counting and declaration of result, strong bandobust under the charge of senior police officer with striking reserve should be provided at the counting center. The permission for victory procession if any should be granted or recommended only, when the situation has come to normal so that no untoward incidents take place. Nevertheless the procession should be regulated with adequate police force under the charge of local senior police officer.

B. The police should complete the investigation of all election related cases expeditiously and file the police report in the concerned jurisdiction court immediately after the election process is over.

C. The SsP/CsP shall ensure that all the forces drawn from outside for election bandobust are sent back to the respective units immediately after the elections are over as these forces may be required for bandobust elsewhere. Usually Addl will give the movement order for such forces. DGP Law and Order on behalf of DGP, which should be strictly followed.

Do’s and Don’ts as per MODEL CODE OF CONDUCT issued by the Election Commission of India for the guidance of the candidates and political parties to be observed from the announcement of an election and until the completion of the process of election:


Do’s

8-A. On going programme may continue.

B. The clarification/approval of the Election Commission of Indian/Chief Electoral Officer of your State should be obtained in case of doubt.
C. Relief and rehabilitation measures to the people in areas affected b y floods, drought, pestilence, and other natural calamities, should commence and continue.
D. Grant of cash or medical facilities terminally or critically ill persons can continue with appropriate approvals.
E. Public place like maidans must be available impartially to all parties/contesting candidates for holding election meetings. So also use of helipads must be available impartially to all parties/contesting candidates.
F. Rest houses, dak bungalows and other Government accommodation should be available to all political parties and contesting candidates on an equitable basis.
G. Criticism of other political parties and candidates should relate to their policies, programmes past record and work.
H. The right of every individual for peaceful and undisturbed home life should be fully safeguarded.
I. No obstructions shall be created against meetings and processions organised by other parties.
J. The local police authorities should be fully informed of the venue and time of the proposed meetings well in time and all necessary permissions taken.
K. If there are any restrictive or prohibitory orders in force in the place of the proposed meeting, they shall be fully respected. Exemption, if necessary, must be applied for and obtained well in time.
L. Permission must be obtained for the use of loud speakers or any other such facilities for the proposed meeting.
M. The assistance of the police should be obtained in dealing with persons disturbing meetings or otherwise creating disorder.
N. The time and place of the starting of any procession the route to be followed and time and place at which the procession will terminate should be settled in advance and advance permissions obtained from the police authorities.
O. The existence of any restrictive orders in force in the localities through which the procession has to pass should be ascertained and fully complied with. So also all traffic regulations and other restrictions.
P. The passage of the procession must be without hindrance to traffic.
Q. Processionists shall not carry any articles, which are capable of being misused as missiles or weapons.
R. Co-operation should be extended to all election officials at all times to ensure peaceful and orderly poll.
S. Badges or identify cards must be displaced by workers.
T. Identity slips issued to voters shall be on plain (white) paper and not contain any symbol, name of the candidate or name of the party.
U. Restrictions on plying of vehicles on poll day shall be fully obeyed.
V. No one without a specific valid authority letter from the Election Commission can enter any polling booth at any time. No functionary however highly placed (e.g. Chief Minister, Minister, M.P. or M.L.A. etc.) is exempt from this.
W. Complaint or problem regarding the conduct of elections shall be brought to the notice of the observer appointed by the Commission/Returning Officer/Zonal Sector Magistrate/Election Commission of India.
X. Directions/orders/instructions of the Election Commission, the Returning Officer and the District Election Officer should be obeyed in all matters related to various aspects of election.


Don’ts

9-A. Please do not make use of official vehicles or personnel or machinery for electioneering work. Official ‘Vehicles’ include (a) Trucks, (b) Lorries, (c) Tempos, (d) Jeeps, (e) Cars, (f) Auto Rickshaws, (g) Buses, (h) Aircrafts, (i) Helicopters, (j) Ships, (k) Boats, (l) Hovercrafts and all vehicles, belonging to the (1) Central Government (2) State Government (3) Public undertakings of the Central and State Government, (4) Joint Sector undertakings of Central Government and State Government (5) Local bodies, (6) Municipal Corporations (7) Municipalities, (8) Marketing boards, (by whatever name known) (9) Co-operative societies, (10) Autonomous District Councils or (11) any other body in which public funds, howsoever small a portion of the total are invested and also (12) those belonging to the Ministry of Defence and the Central Police Organization under the Ministry of Home affairs and State Governments.

B. Please do not issue any advertisement at the cost of the public exchequer regarding achievements of the party/Government in power.
C. Announcements of any financial grants, laying of foundation stones, making promise of construction of new roads, etc., shall not be made.
D. No adhoc appointments in Government/Public undertakings.
E. No Minister shall enter any polling station or the place of counting unless he is a candidate or an authorized agent; or as a voter only for voting.
F. Official work should not at all be mixed with campaigning/electioneering.
G. No inducement, financial or otherwise, shall be offered to a voter.
H. Caste/Communal feeling of the electors shall not be appealed to.
I. No activity which may aggravate existing differences or create mutual hatred or cause tension between different castes, communities or religious or linguistic groups shall be attempted.
J. No aspect of the private life, not connected with the public activities, of the leaders or workers of other parties shall be permitted to be criticized.
K. Other parties or their workers shall not be criticized based on unverified allegations or on distortions.
L. Temples, Mosques, Churches, Gurudwaras or any place of worship shall not be used as places for elections propaganda, including speeches, posters, music, etc. on electioneering.
M. Activities which are corrupt practices or electoral offences such as bribery, undue influence, intimidation of voters, impersonation, canvassing within 100 mts. of a polling station, holding of public meetings during the period of 48 hours ending with the hour fixed for the close of the poll and conveyance of voters to and from polling stations are prohibited.
N. Demonstrations or picketing before the houses of individuals by way of protesting against them.
O. No one can make use of any individual’s land, building, compound wall etc., without his permission for creating flag staffs, putting up banners, pasting notices or writing slogans, etc. This includes private and public premises.
P. No disturbances shall be created in public meetings organised by other political parties or candidates.
Q. Processions along places at which another party is holding meetings shall not be undertaken.
R. Posters issued by other parties and candidates shall not be disturbed.
S. Posters, flags, symbols or any other propaganda material shall not be displayed in the place being used on the day of poll for distribution of identity slips or near polling booths.
T. Loudspeakers whether static or mounted on moving vehicles shall not be used either before 6 a.m. or after 10 p.m. and without the prior written permission of the authorities concerned.
U. Loudspeakers shall also not be used at public meetings and processions without the prior written permission of the authorities concerned. Normally, such meetings/processions will not be allowed to continue beyond 10 p.m. in the night and will be further subjected to the local laws, local perceptions of the security requirements of the area and other relevant considerations like weather conditions, festival, season, examination period, etc.
V. No liquor should be distributed during elections:

Note: For details and clarification the model code of conduct and the other guide lines issued by Election Commission of India from time to time should be referred.

10. Sections 171 to 171-I of the Chapter 9-A of Indian Penal Code prescribe offences relating to elections and punishment thereof. In addition, the representation of the Peoples Act, 1950 amended from time to time also defines electoral offences and punishment for committing these offences. Important sections providing punishments for the electoral offences under this Act are:-

A. Section 123 (5) provides that hiring or procuring vehicles for carrying voters to and from Polling Station is a corrupt practice punishable u/s 133 of the Act.
B. Section 125 provides punishment for promoting enmity between classes in connection with elections.
C. Section 126 prohibits public meeting and other form of canvassing during period of (48) hours ending with hour fixed for conclusion of poll. Section 127 provides punishment for creating disturbances at election meeting (cognizable).
D. Section 127-A prohibits printing of pamphlets without the names and addresses of the printer and publisher, etc.
E. Section 128 provides for maintenance of secrecy of voting/counting.
F. Section 129 provides that the officer, etc, at elections not to act for candidates or to influence voting. (Cognizable)
G. Section 130 prohibits canvassing in any from in or near polling station with a distance of one hundred (100) metres of the polling station. (Cognizable)
H. Section 131 provides for penalty for disorderly conduct in or near the polling station. If the presiding officer of a polling station has reason to believe that any person is committing or has committed an offence punishable under this section, he may direct any police officer to arrest such person and thereupon the police officer shall arrest him.
I. Section 132 provides for penalty for misconduct at the polling station.
J. Section 134 provides punishment for breach of official duty in connection with election (cognizable)
K. Section 134-A provides penalty for Government servant for acting as election/polling/counting agent.
L. Section 134-B prohibits going armed to or near polling station except certain public servants and police officers. (Cognizable)
M. Section 135 makes the act of removal of ballot papers from polling station unauthorisedly a cognizable offence.
N. Section 135-A provides punishment for the offence of booth capturing and also defines booth capturing. The offences will be cognizable.
O. Section 135-B provides for grant of paid holiday to employees on the day of poll.
P. Section 135-C provides that liquor shall not be sold, given or distributed on polling day.
Q. Section 136 prohibits certain acts of mischief in connection with nomination paper/ballot paper/ballot box, etc. (cognizable).

Note: For details the Act should be referred.